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Configure Teams Meeting Settings

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Meeting Organizer

As the link creator, you're automatically the Meeting Organizer and can configure the basic options for the Meeting after creating the link.

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You should now check, confirm, or change your meeting settings. Click on Meeting options to display the Options screen on a new browser tab.

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On this screen, you can configure the default (initial) settings under 6 categories:

Note: Copilot and other AI

This option is locked by admin.

  • Meeting access - determine the use of the Lobby (holding area). Generally, users are differentiated between those at Mohawk (e.g. students who login with their Mohawk credentials) and anyone else following the link. Known students are Participants, while external users are Attendees. Participants have more permissions than Attendees- for example, they can share their screen.
  • Roles - allow co-organizers and co-presenters, and interpreters. By default, the Who can present setting is Everyone.
  • Production tools - default settings for mic and camera for participants.
  • Paricipation - settings for the Chat, Q&A, Reactions, and Attendance Report.
  • Recording & transcript - allow automatic recording and transcription.
  • Accessibility - Provide Communication Access Realtime Translation (CART) captions

Settings to Consider

The settings that you choose for your meetings are completely up to you, but you may consider the following:

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  • Changing the Meeting access setting for Who can bypass the lobby from the default state to Only organizers and co-organizers will ensure that your students cannot join the meeting unless you or someone you assign allows them in. This can be a strategy to avoid recording student conversations outside of your presence.

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  • You can assign a trusted student to be a co-organizer to help with the running of a meeting, and/or disallow the sharing of screens, etc. by students. The default settings allow for students to share their screens and windows.

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  • By default, a new meeting allows for your students to use both their microphones and cameras, and there may be times when you wish to disallow this by turning those devices off. You can still allow individuals to use either or both devices during the meeting.
  • By default, the chat is on. You may wish to change this setting to allow chat activity only when a meeting is in-progress. Otherwise, students can participate in the chat outside of the meeting time, via Teams chat.
  • By default, the Q&A is off. You may wish to enable it by turning it on.

When you’re finished with the settings, click Save in the bottom corner to confirm your new settings, and once you see the Save button gray-out or change to Done, close the browser tab. This returns you to the Meeting created screen.

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Click the Copy button at the bottom of the Meeting Created screen to exit. This will return you to the Rich Content Editor, displaying the newly-created link to the Meeting. Click Save and Publish on the Page, Announcement, etc.

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 Additional Resources